Approval checklist
You need to get internal approvals to launch smartPeople as a new service in your company. Review the following checklist about preparing the appropriate information before the approval process.
| Data protection | Data sensitivity analysis held by Data protection office | yes | yes | yes |
| NDA | yes | yes | yes * Only if personalized. | |
| DPA | yes | yes | yes * Only if personalized. | |
| SCHREMS II compliance | yes | yes | ||
| Access concept | yes | |||
| Deletion concept | yes | |||
| Privacy impact assessment | yes | yes (limited) | ||
| IT | Cyber security assessment | yes | yes | |
| Access concept | yes | yes | ||
| SLA agreement | yes | yes | ||
| Employee representation | Works Council (Non-Executive) | yes * Only Germany. Only for non-executive people, for example, in France. | yes * Only if personalized. | |
| — Employee processing notification | yes * Only Germany. Only for non-executive people, for example, in France. | yes * Only if personalized. | ||
| — Company agreement | yes * Only Germany. Only for non-executive people, for example, in France. | yes * Only if personalized. | ||
| Speaker’s Committee (Executive) | yes * Only Germany. Only for non-executive people, for example, in France. | yes * Only if personalized. |
Recommended documents
We provide you also with a list of recommended documents you can use for your meetings.
Meeting a Data protection manager
You need approval from the Data protection manager for implementing smartPeople. For the meeting, you need the following documentation:
Meeting an IT security officer
The next step is meeting an IT security officer. For this meeting, the following documents are recommended:
Meeting a Works council representative
After your meeting with a Data protection manager, you need to get approval from a Works council manager. For this meeting, you may need the following documents:
Next step
Well done! Now you can proceed to the setting up phase.
