To promote your professional events such as conferences, seminars, or workshops, you can create each of them under Posts by providing all the required information about them.
To create an event post, follow the steps listed below:
1. On the navigation menu, click Posts. Once the Posts page loads, switch to the Events tab.
2. On the Events tab, you can see a list of events you have previously created.
3. If it is your first event, the list is empty, and you are proposed to start creating your first event. To this end, click New event.
As an alternative, you can click New post and then click Event in the dialog that appears.
If you have permission to add posts of any type other than events, in this step you can select to add a job, a task, or an event post. A set of options can differ depending on the system settings. For more details, contact your administrator.
4. As a result, the New event page opens. Here you need to enter details of the event you are posting.
Fields marked with an asterisk (*) are mandatory. Mandatory fields must be filled in.
5. Start by defining an event title. To this end, enter an event headline to the Event headline text box.
6. Now that you are done, proceed to the Skills section. To start adding skills, click Add skills.
Adding skills to the event post is not mandatory, so you can leave this field empty.
Like settings up a profile, you can add here skills in the Add skills dialog by searching for them, extracting them from a file or a text. To get more details about possible ways of adding skills, see Add skills.
You can set here one or more skills as mandatory by clicking the exclamation mark icon within the required skill record. Only candidates that have that particular skill can match the event post.
You can skip setting a skill as mandatory on this step and do it later directly on the New event page after adding the skill to the list.
Once you are happy with your selection, click Add at the bottom of the dialog to close it and proceed to the next step.
If you do not set one of the skills as mandatory, the candidate you try to find can miss that skill but have the rest skills you have added to the event post. So, the candidate has matches.
However, if you set any skill as mandatory in your event post, the candidate missing that skill in the profile cannot match the event post anymore.
7. Under Locations, define one or more locations you want to add to your event post. To this end, click Add locations. As a result, the Add locations dialog appears.
Start typing a location in the Search field, and then select the one you need from the list of suggestions. You can search for a city, a state, or a country. In addition, you can specify a remote location.
As soon as you click a suggestion of your choice (state, country, or remote), it appears under Selected locations.
Once you are done, click Add to add selected locations to list of your location preferences of the event post.
8. Continue by adding additional details to your post.
This section may look different for your company. The field availability as well as the number of fields under Details depends on your smartPeople settings. For more information about availability of custom fields, contact your administrator.
Important: Make sure you do not post any confidential information.
9. In the Deadline date picker, specify the post due date. Once the date is reached, the post is automatically archived.
10. Now that you have added all the details about the post you are creating, you can share it with others. To this end, use the Access permissions pane on the Settings tab. To add a single user or multiple users with whom you want to share the post, click the plus icon.
11. In the Share post dialog that appears, search for a user by entering their name or email address to the search box, and then selecting the suggestion that suits you best. Add as many users as you need.
12. As the next step, define access permissions for each user by clicking the three dots button within that user record and selecting the access permission you want to grant. You can choose among the following permissions: Owner, Editor, Viewer, or you can even Revoke access.
By default, the Editor access permission is assigned.
You can change the access permissions for users any time when editing your post.
13. Once you are done, click Share.
As a result, users with whom you want to share the post as well as their access permissions are shown on the Access permissions pane.
14. On the Settings tab, select the Attendees can see each other checkbox to display a full list of attendees for each event attendee. If you leave the checkbox cleared, the Attendees tab is not shown on the post page in the Browse area at all.
15. To save all the information you have defined for your event and post it, click Save.
While creating or further editing an event, you can define who can see this event. To this end, follow the steps listed below:
- On the Settings tab of the New event or Edit event page, locate the Visibility section.
By default, the visibility is set as public meaning that all users of smartPeople can find this event post and view it. - Click Control visibility.
- In the Control visibility pane that opens, define visibility restrictions by selecting criteria you need.
Depending on the system settings, you can view a restricted list of criteria. If specific criteria are disabled, you cannot select them. For more details, contact your administrator.
- Once done, click Apply.
After you restrict the post visibility, the Public tag changes to Restricted, and only users matching the selected criteria can see this event.
You can control the event post visibility at any time by changing the criteria or restoring the defaults.
As the event owner or editor, you can add any updates to the event post and keep your attendees informed about any event changes.
To add a new update or manage existing ones, use the Updates tab of the event page.
To post an event update, follow the steps listed below:
- On the Updates tab of the event page, click + Post update or the plus sign.
- In the Post update dialog that appears, first, enter a new message of the event update, and then click the confirm button.
- Once you are done, click Post update.
Once you post a new event update, all the event attendees get notified via email. The corresponding message also appears under a notification bell.
As the event owner or editor, you can add any updates to the event post and keep your attendees informed about any event changes.
To add a new update or manage existing ones, use the Updates tab of the event page.
To post an event update, follow the steps listed below:
- On the Updates tab of the event page, click + Post update or the plus sign.
- In the Post update dialog that appears, first, enter a new message of the event update, and then click the confirm button.
- Once you are done, click Post update.
Once you post a new event update, all the event attendees get notified via email. The corresponding message also appears under a notification bell.
You can manage your updates by editing them or deleting unnecessary ones.
To edit an event update, follow the steps listed below:
- On the Updates tab of the event page, click the three dots button, and then click Edit update.
- In the Post update dialog that appears, first, change the event update message, and then click the confirm button.
- Once you are done, click Post update.
To delete an event update, follow the steps listed below:
- On the Updates tab of the event page, click the three dots button, and then click Delete update.
- Confirm your decision to delete the update by clicking Delete in the dialog that appears.
Next step
Well done! Let’s learn how to select a candidate now.
